Category Archives: Crop

What is a perpetual calendar & how to use it when organizing photos.

A perpetual calendar, sometimes called a birthday calendar, is a calendar that includes all 12 months of the year, and all the days of the month, but there are no weekdays.

Because there are no weekdays, the calendar can be used forever - perpetually.  The idea is to use each numbered line to record the birthdays of your family and friends.  It can be an "at a glance" view of who you need to send a card or buy a gift for each month.

It can also be used to record other annual events like anniversaries, and holidays that are date driven.

I use a perpetual calendar for all the originally intended purposes as well as using it to help me organize photos.

After the name of each person, I include 2 additional pieces of information - a code name and their birth year. I try to keep the code names as short as possible.

When I'm organizing photos on the computer I use the code name in the "name" of each photo.  I try to keep the code name short for 3 reasons

  1. Character space is limited in a photo name.
  2. Less keystrokes are easier - the easier things are, the more likely they'll get done.
  3. Less keystrokes means less opportunity for error.  Your computer won't know if you misspelled Maxfield, with Mxfield. When you try search, Maxfield anything that is misspelled won't show up in the search.

I also add notes to the calendar for other things that occur each year, even though the days may not always be the same.  SB for Spring Break is an example.  For the 12-14 years my kids were in school, we always had a Spring Break, but the dates varied.  I use the code SB for all or our Spring Break photos. You can use the same code for holidays that don't happen on a set day, Mother's Day is the 2nd Sunday in May - There's a note at the top of the May calendar, Mother's Day = Mday.

Of course, annual holidays are also noted on the calendar.  We all know on which days Valentine's Day, St. Pat's and Christmas fall.

I use the notation on the perpetual calendar to remind myself of the codes I use for each day.  Again, consistency is important for searching for photos on your computer.  If you want to see all of the Valentine's Day pictures you have, typing in Vday will bring them all up.

Date Codes

I know I've talked about this before, but the way you code the dates in your photo names is important for sorting things chronologically as well as finding things using the search functions.   Stay consistent and start with the year first.  Follow the year by a 2 digit month and a 2 digit day. 20190122 - January 22, 2019.  No dots, no slashes, no dashes.  When you code this way,  you can sort in chronological order and you can also sort by date.  I have this method noted on the back of my calendar.

20181223, Mom, Max, LT, India, Camel, Xmas trip

20181223, Mom, Max, LT, India, Camel, Xmas trip

The name of this photo (shown above) covers most of the things I would ever search for when I was trying to find it.  This is really specific and I wouldn't do this for every photo from the trip.  This is because I try to keep things simple so I'll get them done. In this situation, if I was naming a bunch of photos, which I originally did, I would name them all at one time  - 201812123, India.

I think that about covers it.  I would definitely recommend starting a perpetual calendar for keeping track of photo codes, birthdays and more.  You can purchase one online, or you can create your own using a simple excel spreadsheet.

Thanks so much for stopping by today.  If you have other questions, comments or suggestions, please feel free to leave them in the comment box below.

Happy Crafting!

Totally-Tiffany signature T.

A little more about my planner addiction

If you’ve listened to me over the last few months you already know I’m a planner junkie!!!! You probably also already know I carry my planner supplies from work to home in one of our Ditto Tool Bags. It’s a perfect option; small and compact, sits flat on the floor behind the driver’s seat in… Continue Reading

8 Places to use your Rotating Design Board

There are so many great ways to use the Rotating Design Board – and there are so many PLACES you can use it too! At the table. In your favorite recliner. Coloring in bed. In the Garage The Rotating Design Board is designed to be used everywhere.  The construction is solid, providing the perfect resistance… Continue Reading

Crafting On The Go

Whether you’re going to a weekend crop, spending the evening at your friend’s house, or want to take your crafting with you on your summer vacation, crafting on the go can be easier than you might expect. Preparing to attend a craft event can be time consuming at best, and overwhelming at worst. You can simplify… Continue Reading

Organizing your ribbon with Edna, she’s part of the EZ2Organize System

Organizing your ribbon with Edna, she’s part of the EZ2Organize System

Organizing Ribbon can be a challenge.   Edna –   Ribbon is Edna’s main purpose.  When you think about storing items like Ribbon, Washi Tape, or Baker’s Twine, it’s important to think about how you use those items.  Generally, you want to have that spool or roll in your hand when you’re working with it.… Continue Reading

Feeling Bubbly?

Feeling Bubbly?

Doesn’t this combo just make you feel bubbly? This Create and Carry Binder has a fun blue dot center panel and a silver grey interior.  The Crop Crate apron has solid light blue and dark blue panels.   Continue Reading

Today’s Color Reveal

Okay all you ladies who love Pink.  This is going to be the combo for you!!! This Create and Carry Binder (formerly the TravelPack) has a Turquoise blue interior. The Apron does have the Pink Floral fabric on the sides.  We’ll post  many more pictures when these arrive.   Continue Reading

Sneak Peek – Color #1

Sneak Peek – Color #1

We are so excited about the new colors and PATTERNS!!! Other than the Zebra Limited Edition we did last year, we’ve never done patterns.  Our newest Create and Craft Binders (Formerly know as The TravelPack) will come in some fun new patterns.  I’m sorry to say we don’t have great pictures, as I’m working off… Continue Reading

Paper Organization – Challenge #2

Paper Organization – Challenge #2

Today in the Get Organized Challenge broadcast we talked about Paper Storage and Organization. You may already know that I recommend the 4 Section System for general organization. With paper you only need to use 3 of the sections – Themes/Sentiments, Calendar Year and The Rainbow.  Sorting and organizing your paper is easier than it sounds.  You just need… Continue Reading

Back to Basics – Why you need a 4 Section System

  What better place to start than at the beginning.  The key to being organized is having a system that is easy to use, easy to remember and easy to stick with.  Think about your system  as a foundation – it’s the thing that gives stability, ensures longevity, and provides security.  Many of us have… Continue Reading

Cricut Cartridge Storage and Organization

The best way to organize and store your Cricut Cartridges is by using a Catalog and Numbering System. This system allows you to add cartridges to your collection, without having to “rearrange” or “re-organize” your existing cartridges. To use this system, you can either leave your cartridges, booklets and overlays in their original cases, or… Continue Reading

Scrapbook supply Storage and Organization Questions

I’ve gotten so many questions since we started the Organization Challenge, that I thought I would share the questions and answers right here on my blog.  Please feel free to share this information with your scrapping/crafting pals who might need a little help getting organized. Question – Verticle Storage vs. Shelf StorageSent: Wednesday, January 19,… Continue Reading

Chipboard Organization in our new Crop Room

The Chipboard Challenge – How to keep bulky chipboard organized, visible and accessible? Hmmm….love my chipboard, but sometimes I forget that I have it. It was stashed away in a drawer where it was “out of site, out of mind.”  Other than a note in the Alpha Numeric section of my ScrapRack I didn’t have any… Continue Reading

Crop Room at the Office Next Step

Okay – We finally decided on a bright and cheery room with Fun Flowers!!! I know for many of you this doesn’t seem like that big of a deal, but I am the only female inhabitant in my house, so “girly” things are few and far between.  Today we took the doors off the cupboards.  When… Continue Reading

Join our Absolute Organization Seminar at a Scrapbook Show in your area

Hi Scrappers and Paper Crafters – Did you know I get to travel around the country and teach Organization Seminars at the major Scrapbook Shows.  If you need help getting your crafting supplies organized I’d love to see you at a seminar.  Here’s a list of the shows where I’ll be teaching.  The links will take you… Continue Reading

Crop Organization

It’s finally here! The perfect way to get your scrapbooking supplies to a crop or class without spending lots of time packing up and unpacking. With the combination of our new CropCrate Apron and a Folding/Rolling Crate from Office Depot, you’ll be set for a crop for less than $50. The CropCrate Apron will hold… Continue Reading